This Record Retention Schedule is intended to provide general guidelines only. It is presented with the understanding that it is not to be used without competent professional advice. |
See schedule sorted by type |
|
Sorted by Life: |
3 to 4 years |
Employment Applications |
Insurance Policies |
after expiration |
Contracts – Minor |
after expiration |
Lease Payment Records |
after expiration |
|
7 years |
Accounts Payable |
Accounts Receivable |
Bank Statements and deposit slips |
Canceled Checks |
Indefinitely for Real Estate Purchases |
Electronic Payment Records |
Employee Files (ex-employees) |
Employee lawsuits statute of limitations |
Employment Taxes |
Expense Records (including T & E records) |
Fixed Asset Purchases |
after disposition |
Inventory Records |
Indefinitely for LIFO system |
Loan Payment Schedules |
Loan Records |
From the date of last payment |
Payroll Records |
Purchase Orders |
|
Indefinitely |
Audit Reports |
Benefit Plans |
Board Minutes |
Business Licenses |
Bylaws |
Cash Books |
Chart of Accounts |
Construction Records (Including costs & blue prints and plans) |
Contracts – Major |
Correspondence (legal & important matters only) |
Deeds, Mortgages, Bills of Sale |
Depreciation Schedules |
Financial Statements (annual) |
General Ledger and subsidiary journals |
Insurance records, current accident reports, claims, policies, etc. |
Leasehold Improvements |
Leases / Mortgages |
Patents / Trademarks |
Pension / Profit Sharing Plans |
Property Appraisals by Outside Appraisers |
Real Estate Purchases |
Shareholder Records |
Stock Registers |
Stock Transactions |
Tax audit reports |
Tax Returns |